Administrative and Finance Assistant – Buea
RESEARCH AND ADVOCACY FOR GENDER JUSTICE (RAGJ)
Buea, Southwest (Sud-Ouest)., Cameroon
·14 Feb. 2024
·Non spécifié
·Secrétaire - Assistant(e)
·Assistant(e) Administratif (ve)
Description
Organization: Research and Advocacy for Gender Justice (RAGJ)
Position: Administrative and Finance Assistant
Department: Administration and Finance
Duty station: Buea, Southwest Cameroon
Job type: Volunteer contract (full-time work)
Duration of Assignment: 1st March 2024 to 31st December 2024
Deadline for application: 14th February 2024 (applications will be examined on a rolling basis)
Organizational Background and Operational Context
RAGJ envisions a gender-just society with women and girls fully integrated into microeconomic and macroeconomic governance programming. RAGJ's mission is to reframe women's rights through action-research methodologies, evidence-based advocacy, data-driven policy and law-making. RAGJ’s short-term (2021-2025 strategic) plan focuses on innovating and building resilience in conflict through an integrative emergency management strategy for grassroots communities and institutions in Cameroon. In the long run, RAGJ plans to become an African Research Centre examining the intersection of Law, Governance and Gender Justice. RAGJ runs four programs: Justice and the Rule of Law (JRoL), Governance and Democratic Accountability (GDA), Assets and Natural Resource Governance (ANRG), and Monitoring, Evaluation, Accountability and Learning (MEAL).
The JRoL policy, procedures and plans have established RAGJ’s Legal Aid Clinic to promote human rights and support national legal capacity building and public servicing. RAGJ Legal Aid Clinic assists stakeholders in the conduct of affairs relating to SEA (Sexual Exploitation and Abuse), GBV (Gender-Based Violence), displaced persons, refugees/returnees, whistle-blowing and other human rights issues. Thus, it strives to ensure the availability of accessible professional legal services towards redressing injustice in Cameroon.
Despite multiple insecurities, RAGJ has progressively and distinctively accessed communities (including isolated and hard-to-reach communities). Communities accept, voluntarily organize, mobilize, and support RAGJ work. RAGJ has an excellent working relationship with councils, government services and private institutions (particularly UNHCR) who have specially commended the quality of work delivered by RAGJ to their offices. RAGJ has an Assets-Based Community-driven Development (ABCD) signature for all its actions, with over 200 CSOs across Cameroon and 230+ local communities across the Centre, Littoral, Northwest, Southwest and West regions who trust in the services of a passionate/committed team.
RAGJ has offices in Buea and Bamenda in the Southwest and Northwest regions. RAGJ's 35+ team of Lawyers, Non-lawyers and Researchers are highly skilled and resourceful in grassroots community mobilization, sensitization, emergency programming, legal servicing, psychosocial servicing, referral systems, evidence-based advocacy, action research, and policy reforms.
This position is in Buea, which is a conflict-affected area. The Administrative and Finance Assistant will be directly supervised by and report to the Admin/Finance Officer of RAGJ. However, she/he may receive guidance from the Program Managers and the Executive Director.
Missions / Responsabilités / Activités
The Administrative and Financial Assistant will coordinate and perform accounting duties and administrative tasks required for the proper functioning of the organization. She/he will ensure that there is quality and consistency in the flow of office operations and information.Accounting functions:
- Maintain financial records, reconcile expenditures, balances, and payments, and ensure timely day-to-day recording of transactions;
- Manage office petty cash, daily cash counts, and monitor programs and projects accounts to ensure they are up-to-date;
- Ensure that all financial operations and purchases are accompanied by receipts and justification documents.
- Verify the availability of funds for activities to ensure that operational expenditures match approved budgets and that all committing documents are complete and consistent with up-to-date finance and accounting policies, applicable regulations and the RAGJ Finance Manual (finance procedures, cash impress system, cash monitoring and procurement procedures);
- Compile justifications per budgetary heading and analyse financial data.
- Utilize financial and accounting software such as QuickBooks to ensure proper reporting.
- Maintain detailed records of budget estimates, obligations and balances, and prepare periodic financial reports.
- Assist in implementing, updating and maintaining organizational policies and procedures including the Code of Conduct, Human Resources Policy, Finance Manual, Procurement Policy, PSEA Policy, Security Policy, Environmental Policy, etc.
- Sort, send, distribute and receive mail, file correspondences and sign deliveries.
- Maintain accurate records and files (administrative, financial and project-specific files).
- Assist in preparing regularly scheduled reports, and maintain contact lists.
- Develop and maintain a filing system, and prepare, organize and store information in digital and paper form following RAGJ’s data protection policy.
- Assist in managing the office transportation system and overall fleet management.
- Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventory and evaluating new equipment.
- Maintain supplies inventories, check stocks, and anticipate/ place orders for new supplies.
- Assist in maintaining staff case files; prepare payrolls and related tasks.
- Make logistical arrangements for staff, partners, and other stakeholders;
- Contribute to team effort by accomplishing related results as the case may require.
Compétences / Exigences / Qualités
- BSc in Accounting. A postgraduate qualification will be an added advantage.
- A minimum of 5 years of hands-on experience with accounting and financial processes.
- Skilled in the use of appropriate software such as QuickBooks, and Microsoft Office with advanced MS Excel skills (e.g. pivot tables).
- Experience with general ledger functions and managing processes.
- Excellent knowledge of applicable accounting regulations and procedures.
- Experience with systemic filing and record management.
- Experience in office management systems and procedures, especially in an NGO.
- Working knowledge of office equipment, like printers and fax machines.
- Excellent time management skills and the ability to prioritize work.
- Excellent administrative writing and editorial skills, and communication skills.
- Strong organizational skills with the ability to multitask.
- Strong attention to detail, and analytical and problem-solving skills.
- Ability to work under pressure and in a fast-paced environment.
- Ethical behaviour and level-headedness.
Vos Avantages
An attractive financial compensation and benefits package is offered with the position.
Profil du candidat
» Niveau d'expérience: Expérimenté
» Années d'expérience: Entre 5 ans et 8 ans
» Années d'expérience: Entre 5 ans et 8 ans
Documents de candidature
» Motivation Letter
» Curriculum Vitae
» Curriculum Vitae
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